Submission Instructions

Deadline to send us your presentation: May 5th, 2021 at 11:59 pm : submission@icp-cip.com

Deadline to register as a presenter: May 5th 2021 at 11:59 pm: Registration 

 Presentation Format

• Poster presentation - Poster presentations will not be live. Poster format must be PDF or a rotating PowerPoint deck with or without audio (five slides/five minutes maximum). Note that Q & A will occur through email. Your presentation will be accessible online for three months after the meeting. Send us your presentation before: May 5th 2021.

  Posters are the preferred format for contributions that are strongly data-based, and therefore particularly suited for graphic or visual presentation.

• Individual oral presentation - Oral presentations will not be given live. All oral presentations must be prerecorded and last 10-15 minutes maximum. See below for details on how to record your computer screen and the image of a webcam simultaneously. Note that the conference committee will group individual presentations according to their theme. Q & A will occur through email. All presentations will be accessible online for three months after the meeting. Send us you presentation before : May 5th 2021.

  Oral presentations are the preferred format to discuss theoretical points and share your enthusiasm regarding your research project.

• Symposium - Symposium presentation will be given live during the days of the conference. Bring your lab or collaborators togheter for a series of three to four presentations totalizing 40-60 minutes under a common theme (including 8 minutes of Q+A with your audience). All presentations will be accessible online for three months after the meeting.  

Instructions

Poster presentation :

The format must be either PDF or PowerPoint rotating slide deck with or without audio/visual (5 slides/5 minutes max).

To record audio/visual within PowerPoint, please visit the following tutorial : https://support.microsoft.com/en-us/office/record-a-slide-show-with-narration 

Send your file at submission@icp-cip.com after your presentation has been accepted.

File title: "Presenter Last Name", “et al.,” if more than one author, followed by an abbregiate title of your presentation.

Tips & Tricks for Poster Layout

An introduction should be placed at the upper left and a conclusion at the lower right, both in large type. The sequence of illustrations should be indicated with numbers or letters at least 1-inch high, preferably in bold print. You may find it convenient to have a separate section describing the method, however it is sometimes possible to include that information as part of the result section using carefully chosen figures and tables. Most viewers will tend to skim or ignore long textual passages.

Oral presentation :

10-15 minutes

Saving Format :

• 16:9 ratio
• Video Format: Mp4 or MOV
• Resolution: 720p (1280 x 720) or 1080p (1920 x 1080)
• File title: "Presenter Last Name", “et al.,” if more than one author, followed by an abbregiate title of your presentation.
• Send your file at submission@icp-cip.com after your presentation has been accepted.
  

Tips & Tricks for Recording at Home

We recommand the free software OBS Studio for recording presentations (https://obsproject.com). (Available for Windows and Mac).

To record your computer screen as well as the image from a webcam, please see the following tutorial video (https://www.youtube.com/watch?v=uL8BwstqiqE).

When recording, please:

Ensure you are in a quiet location with limited background noise, so we can hear you clearly.

Determine if you should be using headphones with a mic or not for clear recording quality.

Ensure you have strong internet bandwidth.

Position yourself facing a window or a light if possible. Do not have a window behind you.

Look into the camera lens when speaking whenever possible.

If possible, or helpful, ask someone to do a test call from the location you will be recording in.

Include natural pauses in your talk.

Allow your emotions to come through - speak genuinely.

Technical support: submission@icp-cip.com.